Your Perfect Virginia Wedding - FAQs
Updated: Aug 16, 2022
You've asked, and we answer!
Here are some of the frequently asked questions that our couples are wondering about. Of course, every event is different, so we encourage your questions (and sparks of inspiration) when you come for a tour of our wedding venue.
Photo: Franzi Lee Photography
Food And Drink
Can I bring in my own caterer?
We strive to accommodate every aspect of your perfect day. We have four preferred caterers on our ever-growing Preferred Vendor List who provide a range of styles and price points. If you have a favorite caterer that is not on our preferred vendor list, we do ask that we meet with them to make sure that they will uphold our high standards and coordinate a separate damage deposit and possibly fee for the use of our full catering kitchen.
Can we bring in our own cake?
Yes! We encourage our couples to source the cake (or cupcakes, doughnuts, and cake pops) from the bakery of their choosing. If an additional delivery timeframe needs to be accommodated, we ask that it be included in your itinerary.
Who can use the kitchen?
All of our Preferred Caterers have been thoroughly vetted, and are more than comfortable in our state-of-the-art catering kitchen. Unfortunately, our kitchen is not simply available to everyone as no expense has been spared in building the kitchen out to ensure it meets the full expectations of our clients. Under certain circumstances, we will allow vendors who are not on our Preferred Caterer List to use the facility, however, that may require an additional deposit and fee for its use. Under no circumstances can children under 14 be admitted into the kitchen.
Can I bring my own alcohol?
Yes, in fact in most cases it may be the best option to provide your own alcohol and coordinate the serving with your catering firm. You will need to apply for a banquet liquor license from ABC no matter who purchases the alcohol. Every event must be staffed by a bartender from one of our catering vendors, and we will strictly enforce the terms of our contract with regard to over-serving and/or over-consumption.
Who is responsible for the liquor license?
It is the responsibility of the host of the event to apply for and provide a copy of the liquor license. The named individual on the ABC license must be in attendance.
Can we have a self-serve bar?
No, your caterer will provide bartenders for each area serving alcohol. So for example, if you were to have a full bar on the main level, and auxiliary bars for the Groom's Tavern and the Bridal Suite, you would need three bartenders.
Event Details & Atmosphere
Photo: Franzi Lee Photography
Can I have my Ceremony and Reception here?
Yes, our specialty is providing an elegant home away from home for all of your needs, including your ceremony! We have both indoor and outdoor spaces that are perfect for your ceremony. Your coordinator from Michelle's Main Event will flawlessly guide you and your guests through the different events of the day.
Can I have my bridal shower, rehearsal dinner, bachelor/ette party here?
Couples are very welcome to extend their package to include multiple events, making their entire venue package quite cost-effective. Our ballroom is perfect for a bridal luncheon with games and gifts. Our classic dining room can be transformed into an intimate space for just the VIPs to enjoy a private meal after the on-site rehearsal - or perhaps a welcome reception with gift bags for guests arriving from out of town.
We generally recommend that it is in the couple's best interest to avoid boisterous bachelor or bachelorette parties at Piccadilly Place and will discuss event goals, timelines, and details on a case-by-case basis for interested parties.
Photo: Franzi Lee Photography
Do you provide private getting-ready spaces for the couple?
Yes! In fact, showing off our Grooms Lounge and Bridal Suite for the first time is one of our favorite moments. Each of these spaces extends through an entire floor of the manor and can accommodate the couple and their wedding party as they get ready on-site.
How many guests will the venue accommodate?
We can comfortably seat 100 for a sit-down occasion. Cocktail receptions can accommodate up to 150 guests.
What should we know as we build our guest list?
All are welcome at Piccadilly Place! If you choose to include children in your big day, we have a changing table available in the vestibule of the women’s restroom on the main floor, and plenty of quiet retreats in the Bridal Suite or Grooms Tavern lounge areas. Please note that children must be supervised at all times.
For people of all ages who need assistance with stairs, we have a wheelchair/stroller lift from the rear of the building to the main level, with plans to extend to the ballroom level in the future.
We are also dog friendly but do ask that our K-9 friends be supervised and cleaned up after. In the event of an accident, the security and damage deposit will be used to provide professional clean-up and/or repairs.
What furnishings are included in the venue price?
Piccadilly Place is lightly furnished throughout the main floor and fully furnished for your comfort in both the Grooms Lounge and the Bridal Suite.
Can you rearrange or remove furnishings for my event?
Absolutely. We want your vision to be fully realized. If you desire any re-arranging or reduction of the furnishings, please provide your floor plan at least 30 days prior to your event. Removing large items may incur an additional fee.
What does the venue provide for playing music?
Sonos speakers are provided in every room and can be operated by mobile device either from a central location or by a designated person. Customization of the soundscape can be building-wide or even go so far as to have different playlists in every room. Usually sharing a playlist is done most simply by creating a Spotify playlist for your event.
Additionally, we have some world-class DJs on. our vendor list, Repeatable DJ & Photo Booth Services. Summit Events DJ, Photobooth & Live Music & 4 Incredible DJs as well as the live music options of Labrador Entertainment & Atoka String Quartet.
Can we bring our own decorations?
Absolutely! Couples may consider Piccadilly Place as their home and may bring in any decorations that make their special day as remarkable as they are. Please plan to use masking tape or tack for wall-hung decorations, and sufficiently pad sharp, heavy, or pointed objects on floors and tabletops.
What are your policies regarding confetti, sparklers, and lit candles?
Feel free to celebrate with sparklers in any of our outdoor spaces. You may have lit candles both inside and outside as long as they are enclosed and on a table. We do not allow confetti.
What is your suggested rain contingency plan?
A ceremony on our east patio is perfectly proportioned to be moved up to the second-floor ballroom. Your coordinator will work with you to determine if a rain contingency plan should be enacted and facilitate the move. Your staff will then set the ballroom with the furniture and features for the next portion of the day while your guests are enjoying a cocktail hour on the main level.
Booking & Logistics
When is my date guaranteed?
Your date is guaranteed when your contract is signed and the 50% deposit has been paid.
Can I book my event on a holiday or during a holiday weekend?
Piccadilly Place is open for your events 365 days a year.
Can I make changes to my date once we are under contract?
We strongly encourage our couples to be sure of their date prior to entering into a contract. Date changes may be considered on a case-by-case basis, and alternative dates are subject to our availability. Rescheduling fees may apply.
What are the earliest and latest we can be in the venue on our booked date?
We talk with each of our couples about their event goals and make every attempt to accommodate the preferred timeline. Generally speaking, vendors, couples, and other helping hands can count on our facility being available as early as 8:30 am. We ask that clean-up after the event begin no later than 10:00 pm.
Photo: Franzi Lee Photography
Can I drop off items the day before, or pick up items the day after my contracted date?
In most cases, yes. Please coordinate drop-off and pick-up times during the itinerary meeting 30 days prior to your event. Available days and times must be considerate of other previously booked events.
How is the pricing plan structured?
We always start with the couple and their goals and go from there. Our pricing understandably varies on a scale from weekday events to our platinum wedding weekend package. Tell us about your wedding goals to begin the process.
How much is the security and damage deposit and when is it due?
We ask that you provide a $3000 deposit 45 days prior to the event. Your deposit will be returned to you within 5 business days, pending any need for repairs outside of normal wear and tear and contract non-compliance.
How do I make a payment?
All payments can be made easily and securely online.
Have specific questions? We love those! Open up an email or make a call to Emily Kallick, Director of Events here at Piccadilly Place, and ask away!